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| Description: | SUMMARY
Operates multi-line telephone system to answer incoming calls and directs callers to appropriate personnel, as well as relieves officials of clerical work and minor administrative and business detail.
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| Requirements: | ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Receive all incoming phone calls. Provide callers with information and/or route calls to appropriate personnel
• Receive general e-mails. Reply with information or route to appropriate personnel
• Receive and distribute incoming deliveries and mail. Sort for distribution. Route to purchase orders, delivery slips, and invoices to accounting department
• Type correspondence, envelopes, and memos
• Maintain professional and organized appearance of the reception area. Greet customers and visitors. Offer coffee and refreshments to guests
• Maintain filing system on jobs. File copies of all correspondence and binders and files
• Order office supplies and coffee and manage to office supply budget
• Coordinate on-site and off-site meetings and special events as needed
• Take mail and overnight deliveries to appropriate carriers
• Stuff, stamp, and mail weekly checks
• Coordinate special projects from owners/directors
• Keep kitchen and conference room clean and organized
• Return calls within four hours to customers, sales, and sub-contractors
• Communicate effectively with other office personnel, customers, and management
• Keep communication open with management regarding suggestions for improvement, problems, questions, and concerns.
• Must be able to answer multi-line phone system while managing other tasks effectively
• Must present a high level of professionalism to customers and work partners.
• Maintain confidentiality of business practices related to the organization
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| Location: | New Tradition Homes Main Office |
| Other Notes: | Must be able to pass a timed, Word and Excel test
This is a full-time, TEMPORARY with no benefits position 3-6 month
Rate of pay $10-12 per hour. |
| Detailed Job Description: | |
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